BVH Photograph / Video Policy

Unless otherwise stated in the Buena Vista Heritage Museum (BVH) Collections Use Agreement, purchase of photographs or otherwise obtaining images or videos of or from the collections constitutes agreement to comply with these conditions:

1) Permission is not necessary for personal use (i.e. display in the home, personal gift, etc.) of an image or video. Use of the image or video in any public manner, including publication, reproduction, or display (i.e. publication, website, public display) requires written permission from the BVH.  

2) The user must secure copyright clearance from the copyright holder and assumes responsibility for questions of copyright that may arise.  The granting of permission to publish by the BVH does not absolve users of materials from securing permission from copyright owners. In requesting permission to reproduce materials from the BVH, the requester agrees to hold harmless the BVH and its officers and employees from any action involving infringement of the rights of any person or heirs and descendants in common law or under copyright law.

3) The BVH reserves the right to limit the number of photographic copies; to restrict the use for reproduction of rare or valuable material; to ensure that reproductions are in good taste and that use is consistent with the mission of the BVH. Before publication, the BVH reserves the right to require a proof for approval.

4) Images of items or copies of photographs in the collections that will be used for any form of publication, reproduction, or display must be obtained from the BVH or with the BVH's written permission.

5) Images may be cropped to suit design or layout, but they may not be altered. Images may not be drawn upon or manipulated in any way so that they look different from the way they appear in the historical collection.

6) All reproduced photographs must be credited to the Buena Vista Heritage Museum,  followed by the identifying negative or scan number (if available), and the name of the artist or photographer, if known.

7) A complimentary copy of any publication or reproduction using BVH materials (images, or transcripts from manuscript collections) must be sent to the BVH within 3 months of the publication/air date. 

 8) Publication or reproduction of photographs or other materials from the collections requires written permission from the BVH. Fees are determined and subject to museum director. Permission is granted for one-time use and for the number of copies specified on the agreement. Subsequent printings or editions such as book-club, paperback, electronic format, or international editions require further written permission and may require payment of additional fees.

9) Requests for copies of graphic items intended for single mass reproductions into formats such as poster, post cards, or note paper may be subject to special contractual procedure. 

10) In addition to processing fees, reproduction fees are charged for the commercial use of images. 

11) Images or videos to be published on web pages are to be obtained from the BVH. Credit must appear on the screen with the image. User must supply the Society with the exact web page address on which the images will be displayed. Permission is for one time use only, that is, the image may only be displayed for a specific time period on the specific web page designated on the use agreement.

12) BVH reserves the right to refuse to grant permission. This includes the right to refuse to provide photo reproduction services to publishers and individuals who have not complied with our policies.

** printed matter: it is preferred that the credit line appear on the same or facing page as the illustration or with "Sources of Illustrations." Each individual item must be credited.

** films, video, and CD format use: credit with "Other Sources of Illustrations." 

** exhibitions: show credit within the exhibition area.

**web site use: show credit on the screen where the image appears. Each image must be identified individually.

























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